DESTINATION TEXAS
DESTINATION TEXAS
NOV 30 - DEC 03, 2015
San Antonio. Texas

1. What is a Northstar Event?

Northstar Meetings Group is comprised of over 15 one to one hosted buyer events, that take place in exotic destinations both nationally and internationally. These events are the ideal chance for qualified planners to learn about unique facilities from knowledgeable travel suppliers while exchanging ideas and information with other planners. During the program you will be part of a robust marketplace, network with pers on the golf course and attend fun and engaging networking events, all while developing new ideas and relationships that lead to better business and better events.

2. Who qualifies to attend a Northstar Event? 
Corporate/Association/Independent planners of meetings, event, incentive, training/conference programs or conventions, with verifiable meetings history for the region of the event (or similar region) All planners must have programs with groups yielding a minimum of 100 room nights. Planners that are considering the event destination as a meeting destination and have open meeting dates within 24 months of the event for which a site has not been selected. Independent planners must indicate industries served and list specific clients.

3. Should planners bring RFPs to the event? 
We encourage all planners to bring any RFPs with them.

4. What is the Northstar Meetings Group policy on guests? 
We do not support a guest program for any of our events; therefore, we are unable to accommodate guests at any of the events and are unable to have guests attend any of the functions including the evening receptions. We often offer pre & post stays for discounted rates if a planner would like to take advantage of this opportunity with a guest.

5. How does the qualification process for planners work? 
All planners are required to submit answers to a detailed application. All business is then vetted and verified by our dedicated buyer relations director.

6. When will planners be notified if they have been accepted? 
Once the initial applications have been processed invitations/RSVP forms will be sent out to those planners who have been accepted.


7. Can more than one meeting planner from a company attend?
We have a policy that typically allows only one planner to attend per company. However, exceptions can be made if there is verifiable information that two planners work at the same company but in different departments with separate programs and clients.

8. Once accepted, what does being a hosted planner entail?
As our invited event guest, each qualified planner receives complimentary round-trip air fare from most U.S. gateway cities, hotel accommodations, ground transportation in the venue city, all meals, registration materials, educational sessions and full event participation and education.

9. Why do we ask for your credit card information on the RSVP/invitation? 
Since the program is free of charge, if a planner cancels less than 10 days prior to the meeting start date, after airfare is ticketed or does not follow the attendance guidelines set by Northstar Meetings Group and listed on the RSVP/invitation (below), then we will charge the card in an amount equal to any and all costs incurred by Northstar Meetings Group. The agreement is as follows:

APPLICATION AGREEMENT: By completing this form and applying to be considered as a Hosted Buyer in this program, I declare and warrant that all responses provided herein are entirely truthful. I also understand that before qualification is determined, all information submitted herein will be verified by the Northstar Meetings Group Qualification Team, i.e.,NMG’s Team will be contacting third-party applicants’ clients – whose information will be requested during the interview period -- and/or checking with applicants’ supervisors. Please note: whether or not you have participated in previous NMG programs, our qualification team will be following up all applicants via telephone.

CANCELLATION POLICY: If I am accepted to attend the event, I understand there is no registration fee, and acknowledge that a significant investment has been made by Northstar Travel Media, the host hotel and other sponsors of the event to host my participation. I further acknowledge and agree that a required precondition of my attendance is to provide a valid credit card to hold my reservation, and that this card will not be charged unless one (or more) of the below circumstances occur: Cancellation after booking your flight: Once you have booked your flight, due to ticketing policies, the full fare of the airline ticket and applicable taxes and fees is retained by you and available to be used toward a future purchase, minus a $500 change/cancellation fee. Northstar Travel Media reserves the right to charge your card the full fare of the airline ticket, plus any applicable charges as outlined below. Cancellation within 10 days of the event: You will be charged a $500 fee should your company not provide a qualified substitute that is available to attend the event as your replacement. Cancellation based on fraudulent representation: Should we determine that you fraudulently represented or misrepresented yourself, and/or the business(es) that you represent, we reserve the right to charge your card the $500 fee, air fare, plus any hotel guest room night charges that were billed to Northstar Travel Media based on your participation and resulting from your misrepresentation(s). Partial or non-participation: Should you not fully participate in the appointments and social events during the event, Northstar Travel Media reserves the right to charge your card the $500 fee, airfare, plus any hotel guest room night charges that were billed to Northstar Travel Media based on your participation.

10. Will we charge your card? 
We will only charge your card if you breach the agreement.

11. Are planners required to attend all the functions? 
All program functions are mandatory for all attendees.

12. How does the room block work? Will attendees get a confirmation number?
Once you confirmed your participation and have booked your flights we will add you to the rooming list for those dates. Your room nights will be complimentary over the program dates; however, if you extend your stay you will be responsible to pay the rate the hotel offers for the additional nights. Attendees of a Northstar Meetings Group Event will not get a confirmation number for their room since all reservations go through Conference Services and not the front desk. Any changes you need made to your reservation will also have to be done through the event planner assigned to the SMU event.